US Army Corps of Engineers
Middle East District

USACE Civilian

The Administrative Personnel Processing Office (APPO) has directed you to this web site to get you started on the paperwork necessary for deployment. You will be working with the APPO for submission of your pre-deployment package. All pre-deployment paperwork, to include completed MEDICAL, with the exception of your security clearance verification, will be submitted through the APPO and must be received three weeks prior to reporting to the Fort Bliss CONUS Replacement Center (CRC). Failure to provide this info in the requested timeline might result in delays to the original deployment date.

Security Clearance

Your CPAC representative or your Deployment Coordinator will notify you if a clearance is required for your position.

CONUS Replacement Center (CRC) Prerequisites Requirements

All personnel are required to complete the CRC Prerequisites Requirements before reporting to the CRC. Click on the appropriate country link below to access your required training.

CRC and USACE-specific training

Hand-carry copies of all training certificates and turn them into the J1 Office when in-processing.

PLEASE submit your Emergency Essential Position Agreements to your HR reps.

 

Passport

 

For Afghanistan deployments, a tourist passport is required. It is also recommended you apply for your Official passport through the TAM Passport Agent.   It is very important you do not send in your Tourist Passport to obtain your Official Passport if your CRC report date is less than 30 days from the time you would send it in. In these instances you should apply for your official passport with your birth certificate.  For Iraq deployments the Official Passport and Iraqi Visas are required. Official passports should be applied for within 48 hours of assignment notification.    

• The typical processing time for Official Passports is two (2) to three (3) business weeks.

• A passport with an expiration date of 6 months or more beyond current tour end date is considered valid for deployment.

• All USACE personnel must possess an official passport when reporting to the CRC.

• The MED Passport Agent can answer questions in regard to obtaining the Official Passport, however, you will need to contact a Passport Agent in your local area for the processing of the Official Passport application. The MED Passport Agent can assist in directing you to a Passport Agent in your area. The MED Passport Agent is not authorized to process Tourist Passport applications.

• A Tourist passport can be obtained through your local Post Office or local state/town government.

Please follow these instructions to apply for the Official Passport through the MED Passport Agent:

1. You possess a valid (expires 6+ months after end of tour) Tourist Passport. DO NOT SEND it to MED Passport Agent. Apply for your official passport using an original birth certificate, with raised seal, or another expired (Issued more than 15 years ago) Official or Tourist Passport. The form used will be the DS-11. DS 11 Instructions

2. You do not possess a valid Tourist or Official passport. Apply for the Official Passport through a local Passport Agent first using the DS 11 and an original birth certificate, with raised seal. If you have a passport official or tourist that has expired less than 15 years ago, it can be used to apply for the new official passport using the DS 82. DS 82 Instructions. Apply for the Tourist Passport through your local Post Office or local state/town government.

3. You have a valid (expires 6+ months after end of tour) Official Passport only. Apply for the Tourist Passport through your local Post Office or local state/town government.

Direct passport-related questions to the MED Passport Agent: DLL-CETAM-PASSPORTAGENT@USACE.ARMY.MIL

Eagle Cash Card

The Eagle Cash Card is now mandatory for civilians while they are deployed to Afghanistan, Iraq and Kuwait. The card will replace using cash while you are deployed. Read more. Please complete DD Form 2887 and you will be briefed at the CRC on the use of the card. Also bring a voided check with you to the CRC.

Common Access Cards (CACs)

Although not a requirement, please make every effort to get a new CAC that includes Geneva Convention privileges before you arrive at the CRC. Given the volume of deployees passing through the CRC, waiting until you arrive just slows down the process. Your new CAC can be made for the length of your orders plus 30 days. You must have your orders in hand to have the new CAC made.

Government Travel Card

Provide a current copy of your Government Travel Card Training (Travel Card 101). Note: Your training is good for 3 years from the date your training was taken; if your training will expire while you are deployed. Please refresh your training before you deploy. Instructions. If you do not have a Government Travel Card (GTC) and you wish to apply, contact the MED Citibank Agency Program Coordinator (APC) at 540-665-2357. It takes about two (2) weeks to apply for and receive a GTC. (Non-government employees – your GTC will be sent to MED and you will receive it once you are at the CRC). Please plan accordingly.

Ensure you review the Use of the Government Travel Card instructions prior to using it for deployment purposes. If you have any questions concerning the use of the GTC, contact the MED Citibank APC.

Travel Arrangements

Contact your APPO representative concerning your travel arrangements.

Administrative

_______ Log on to ENGLink and update your Personal Data Sheet (PDS) and Record of Emergency Data https://englink2.usace.army.mil. You will need your U-PASS user ID and Oracle password to login. After logging into ENGLink, click the link to your "Personal Data Sheet". From there, click on "edit" on the page. This will allow you to make changes to your PDS.

_______ FAMILY READINESS (per regulation ENG 600-1-54 and OPORD 2011-22) Please read the ENG 6037-E Family Readiness instructional page, then complete the Family Readiness Form ENG 6037-E. You will be able to make changes or update your form as your situation changes. You can specify the type of contact the Family Readiness Program may have with your Family. Directions for processing your form are in the instructional page. This must be loaded to your ENGLink Personal Data Sheet no later than the Wednesday before your arrival at the CRC.

_______ Fill out the Direct Deposit Form. This data is primarily for travel reimbursement, but will also be used for regular pay if no other data is provided.

_______ Complete the DD93 Record of Emergency Data. The DD93 lists your next of kin to be notified if you become a casualty. Include a strip map to the address of the next of kin. Provide a copy of the DD93 to APPO and to your home station EOC. Hand-carry a copy to CRC and overseas for your downrange supervisor.

_______ Complete Thrift Savings Plan (TSP-19), if you have a TSP loan.

_______ Complete the Clothing Form.  The clothing cross-reference sheet will help you determine what sizes to request.

_______ Iraq/Kuwait  Deployees Only,  Complete the Iraq/Kuwait ID Tag form.

 • Please ensure you are measured properly using the clothing cross-reference sheet. Uniforms are sewn in advance and it creates extra work when the sizes are incorrect.

• Before deploying, take a moment to review the Transatlantic Division's Uniform Policy for Deployed Personnel.

Information Management

Personnel coming from other USACE Districts wanting to retain a copy of their current emails and or documents should contact their local IT Departments 2 weeks prior to deployment.

_______ All personnel must have a valid and current Army Knowledge On-Line (AKO) account. Please log-on to your AKO account before reporting to the CRC to ensure you can access your account and to ensure your common access card (CAC) is registered in AKO.

_______ Complete the System Authorization Access Request Form.  All deployees must answer the questions on the form and fill out PART I – Blocks 1-12 only.  Return the completed form to the APPO.

_______ All personnel must complete the DoD Cyber Awareness Challenge Training.  Forward a copy of the completed training certificate to your APPO representative.  To take the training and receive your certificate, click here.

Medical

Incomplete medical information or having a certain medical condition is the primary reason an individual will not deploy or is delayed. Individuals are not allowed to deploy with certain medical condition. Click here for information about disqualifying medical conditions.

*IMPORTANT: It is difficult to list all conditions that would disqualify someone from deploying. If you are found to be medically non-deployable, you will not be reimbursed for your medical expenses. If you have one of the conditions identified or believe you may have a medical condition that would prevent you from deploying, you should identify this to your APPO representative before making your medical appointments.  You will be reimbursed for your physical and dental exams only if you are deemed medically deployable. If the USACE medical staff requires additional tests to determine if you are deployable, the cost of these tests may be reimbursable. Be sure to keep any receipts and file them with your travel voucher after you arrive at your deployment location.  Medical expenses are paid separately, and reimbursement will take longer than reimbursement for your actual travel expenses.   You will not be reimbursed for corrective actions such as dental work or for any type of surgery required to make your medically deployable. 

* You must deploy with the following medical information:
1) Annotation of blood type and Rh factor, HIV, and DNA

2) Prescription medications:  If you are deploying for one year or more, bring a 180 day supply and be prepared to explain how you will obtain refills.  If you are deploying for less than a year bring a 180 supply or an amount sufficient to cover the entire deployment.

3) Special duty qualifications.

4) Annotation of corrective lens prescription.

5) Summary sheet of current and past medical and surgical problems. (DD Form 2807-1)

6) Copy of DD 2795 (Pre-deployment Health Assessment Form). Instructions.

7) Documentation of dental status class I or II.

8) Immunization record: Must accurately reflect the current status for all immunizations at the time of departure (i.e. last minute immunizations provided on the deployment line must be annotated in the deployment medical record prior to departure. These must be promptly entered into electronic data system to ensure receiving medics in the AOR have access to accurate data for each inbound member).

Since the medical requirement is also the most costly and time consuming, follow the pre-deployment checklist below to ensure all necessary information is sent to the APPO.

_______ DD Form-2808, Report of Medical Exam, completed and signed by your doctor.

_______ DD Form 2807-1, Report of Medical History, completed and signed by your doctor.

_______ DD Form 2795 (fill out electronically). Instructions.

_______ DD Form 2813, Report of Dental Exam, completed and signed by your dentist. PLEASE BE SURE YOUR DENTIST SIGNS AND PUTS HIS LICIENCE NUMBER IN BLOCK 9 OF THIS FORM.

_______ DD FORM 771 EYEWEAR PRESCRIPTION glasses, you must complete a DD FORM 771 and take it with you to the CRC. This form MUST ALSO be included in your deployment packet, even if glasses/contacts are not required. In that case, simply write "glasses not required" on the form. The DD771 is the only form accepted by DoD when ordering prescription eyewear. NO OTHER FORM OF PRESCRIPTION CAN BE ACCEPTED. (You can include your civilian prescription with the DD771.) PRESCRIPTION MUST NOT BE OLDER THAN ONE YEAR.

_______ INITIAL ENTRY Tuberculosis (TB) Risk Assessment Tool

To avoid delays in the ordering process, please ensure all writing is clear and legible.

In order to meet deployment requirements, ALL military and civilian personnel who require corrective eyewear are required to have two sets of prescription glasses prior to deployment.

_______ Copy of the laboratory report with the following tests completed:

    • Urinalysis (Routine) Includes testing for color, Sp. Gravity, PH

    • Chem 7 (include, as part of the Chem 7, a Hemoglobin A1c if you have diabetes, are glucose intolerant [high blood sugars], or are taking medicine to control blood sugar) * Two consecutive months of under 7.1 are required for deployment for all diabetics.

    • CBC

    • LIPID Profile (over 35 years of age)

    • G6PD (must have a normal result with taking anti-malaria medication)

    • Blood Type/RH

    • HIV (within 120 days)

    • DNA on File (Not always possible, can be done at the CRC)

_______ Copy of the EKG (if over 40 years of age).

_______ Framingham Coronary Heart Disease Risk Percentage - If over 40 years old, fill out this information to calculate your ten year risk assessment. When completed, print out and send to your APPO Representative.

_______ If on prescription medications, you MUST deploy with at least a 180 day supply.

_______ Complete Audiogram on DD Form 2215

_______ Visual Acuity. Either doctor’s note or annotated on the DD Form 2808 (Block 61) or on the “Eyes” section of the SF 78 (page 2).

Females

 _______ Pregnancy Test (Urine), within 30 days of deployment. Women who have had hysterectomies are exempt.

*There could be certain circumstances, such as previous abnormal tests or family history issues where these time limits could vary. Notify your APPO representative if you have any questions.

Immunizations

_______ ANTHRAX (mandatory for personnel deploying to the USCENTCOM AOR). For additional information on the anthrax vaccine, see http://www.anthrax.osd.mil/.

_______ HEPATITIS A (series of 2 injections -- 2nd injection is 6 to 12 months after your first injection) One series in lifetime, no booster required unless recommended by Health Care Provider.

_______ HEPATITIS B (series of 3 injections -- 2nd injection is 30 days after first injection; 3rd injection is 6 to 12 months after the first injection)

_______ INFLUENZA (yearly, between the months of September and May) For months outside September-May, as recommended by Health Care Provider

_______ MMR (Measles, Mumps, Rubella) (As an adult, once in a lifetime). People born before 1957 do not require a MMR vaccine.

_______ POLIO (oral or IM) (As an adult, once in a lifetime)

_______ TETANUS / DIPHTHERIA (Once every 10 years)

_______ TYPHOID (Every 2 years)

As you can see, there is a lot to do before you deploy to Iraq or Afghanistan. Once you have all items on this checklist accomplished and have been cleared by the MED Physician, orders will be issued. All paperwork should be e-mailed to your APPO Representative or faxed to 540-665-3757/3787.